Upholstery invoice template

Download our free invoice template and input your details.

Free Invoicing template

Need to send an upholstery invoice to your client? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Upholstery Invoice Template
How much to bill for upholstery work?
Essential requirements for an upholstery invoice template
Sample invoice
Is it mandatory to issue an upholstery invoice?
Upholstery invoice alternatives

Free Upholstery Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you’re searching for a PDF invoice template, you may use the print option to save our Word doc invoice template above.

How much to bill for upholstery work?

Labor costs between $45 and $105 an hour, not counting fabric. Instead of an hourly charge, pros frequently estimate a total that covers all of the labor. Expect to spend $520 to $1,100 per item in labor for the usual chair or sofa.

Indoor Cushions

Cushion upholstery may be anything from $55 to $140. It is reasonable to anticipate to spend roughly $60 for a set of four tiny pillows made from inexpensive cloth. Bolsters, floor cushions, and other large cushions constructed from high-quality fabrics can set you back $140 or more.

Outdoor Cushions

Outside cushions may be reupholstered for $50-$500. Costs will be on the low end if you only need a cushion for a garden chair. It will, however, be more expensive to restore several large or couch cushions. Stain guards, as well as textiles that are resistant to water and ultraviolet light, may increase the cost but also extend the life of the product.

Essential requirements for an upholstery invoice template

If you choose one of these invoice templates, you may modify it to fit your company’s specific requirements. To accomplish this, just download the template by clicking the link above and filling in the necessary information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as an invoice in the U.S.

In a nutshell, here is what the paper needs to include:

  • The word “Invoice” was boldly written at the top.
  • Full names and addresses for both you and your clients
  • Paid as of: the date on the invoice
  • This is the date by which payment must be made.
  • Identifying information for a specific invoice
  • An explanation of what is being sold
  • Details on number and cost for each item or service
  • Date of delivery of goods or provision of services
  • The whole sum owed

Invoice calculations

After you’ve entered this information, you’ll want to provide further data providing a line item analysis of the Service/Product you’re billing your client for, along with the specific date(s) the customer got it. Line items may be used to separate the costs associated with various services that you provide.

Multiply the hours or the amount entered by your hourly rate to get the total price for a single line item. This is determined for you in the Excel form. After this, double-check the Grand Total, Detail Subtotal, and Tax Due (after applying the appropriate tax rate) to make sure everything adds up.

Then, you can email the finalized invoice to the customer by saving the file.


The need to preserve records varies from state to state, much like the sales tax itself. To ensure that your company is operating within the bounds of the law, you should research the relevant statutes in your state of operation.

A tax identification number or value-added tax (VAT) number is also often given for nations outside of the United States. For tax reasons, the IRS does issue tax IDs to firms, but such numbers need not appear on customer invoices.

Payment collection

Payment collecting methods are method specific. You may amend invoices using tools provided by certain commercial banks, and apps like Novo make it possible for users to produce and manage an infinite number of invoices without incurring any fees.

Sample invoice

The following is an example of a completed sample invoice for a fictional company that needs to bill a fictional client.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue an upholstery invoice?

Invoicing rules in the U.S. are more flexible than in other nations. Invoices are not required for business-to-consumer (B2C) transactions, therefore you may simply need to send a payment receipt. Nonetheless, if a client (consumer) requests an invoice, you must provide one.

Invoices may be necessary for some business-to-business (B2B) transactions especially if your company imports or exports goods. Check with your state legislature for information on local billing rules.

The particular standards may differ from state to state, although they are more likely to be defined by contractual conditions between both the parties than by explicit legislative wording. In addition, invoices are strongly suggested if you offer your items online or to international or out-of-country consumers.

Upholstery invoice alternatives

Utilizing a template for an invoice is practical and straightforward. Because of the manual entering of data and client information, however, mistakes are possible, and the danger of committing an error with your customers’ or company’s information is evident.

Invoices that were previously compliant with the law may become problematic if new invoicing requirements are not followed. To generate regular, dependable, and expert looking invoices, we suggest using the appropriate software.

For a few dollars to dozens of dollars a month, you can generate trustworthy invoices and take use of a variety of time-saving features, including:

  • Customer management
  • Customized estimates and bills
  • Suppliers management
  • Reconciliation of bank accounts
  • Tax calculation
  • Document storage
  • Automatic numbering of invoices that are published
  • The computerization of administrative processes (Tax)
  • Implementation of your payments via a bank transfer
  • Online bill payment


Can I create my own invoice template?

You may make your own invoice form from scratch, or you can download one for free from sites like Gottagrow and then customize it to include your business’s and client’s information before sending it out.

What is the best way to submit an invoice?

Invoices may be sent to customers using regular mail, email, or automated software. Even if your customer doesn’t have access to email or a web-based invoicing system, you should still send them an invoice.

What is an invoice number?

Each bill you send out should have its own special identification number, which is why you use invoice numbers. You can either use the number generated by your invoicing software or come up with your own when going to issue the invoice.

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