Speech therapy invoice template

Download our free invoice template and input your details.

Free Invoicing template

Need to send a speech therapy invoice? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Speech Therapy Invoice Template
How much do speech therapists bill?
Essential requirements for a speech therapist template
Sample invoice
Is it mandatory to issue a speech therapist invoice?
Speech therapist invoice alternatives

Free Speech Therapy Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you need a PDF of the invoice, you can simply print our Word document invoicing template (which is available for download above) and then save the record as a PDF.

What fees do speech therapists charge for their services?

Even though early intervention yields the greatest results, there are numerous situations in which treatment approaches for adults may be of tremendous assistance in improving a person’s communication abilities and eliminating particular difficulties or deficiencies.

When it pertains to children, the majority are seen at a clinic anywhere from once to twice per week. The recurrence of sessions is influenced by factors such as the degree of the disorder, the form of treatment program that is recommended, and whether or not the child is participating in school-based therapy.

An initial speech therapy examination for toddlers may cost anywhere from $100 to $700, based on the services and medical insurance that are available to the family, and continuous speech therapy sessions can cost between $100 and $250 per hour.

Essential requirements for a speech therapist template

These sample invoices are easily customizable to meet the specific requirements of your company. To do this, just click on the link located above, download the template, and then fill in your data in the appropriate spaces.

The following necessary standards are specified in the Code of Federal Regulations for a business document to fulfill in order for it to be formally defined as such an invoice in the U.S.

To provide a brief overview, the following should be included in the document:

  • The word “Invoice” was presented in a glaring font.
  • Full names and addresses of both you and your clients are required.
  • The date on the invoice
  • Fee date of payment required
  • A distinct invoice number
  • A summary of the goods or services that are being offered for sale
  • The number of units available and the cost for each product or service
  • The date on which the goods or services were brought to the customer
  • The whole sum that must be paid.

Invoice calculations

After you have included these items, you will need to make sure that you input further data that provide a line item summary of the Service or Product that you are billing your client for, as well as the specific date(s) on which the customer got it. If you provide a variety of services, you may separate them into individual line items and assign individual prices to each one.

To calculate the total amount owed for a single statement item, you must first multiply the number of hours or the quantity by your hourly rate. This is computed for you automatically in the Excel spreadsheet that you’re using. After this, make sure that all of the statistics are accurate by double-checking the Grand Total, the Subtotal, and the Total payable (after you have inserted the exact tax rate%).

After this, all that is left to do is save the file containing the invoice and then send it off to the customer.


The rules pertaining to recordkeeping differ from state to state, much like the sales tax itself. Be sure to examine the laws in the state in where your company is located to ensure that you are in compliance with the particular standards, and do not forget to do so regularly.

Invoices sent to nations other than the United States often include contain a value-added tax, or VAT, number as well as a tax identification number. Invoices do not need to include the tax identification numbers that firms are issued by the Internal Revenue Service (IRS) for use in the tax system.

Payment collection

When it comes to the collection of payments, this will rely on the method of collection that you choose. Some commercial banks even have tools that enable you to update your invoices, while others, such as Novo, and let their clients to produce and handle an unlimited amount of invoices for nothing using their mobile app.

Sample invoice

The following is an example of a completed sample invoice for a fictional company that needs to bill a fictional client.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a speech therapist invoice?

When compared to other nations, the standards governing invoicing are not enforced as strictly in the United States. Since it is not required to produce an invoice for business-to-consumer (B2C) transactions, a payment receipt can be the only document that needs to be sent by your company. On the other hand, you should send an invoice to a client (or consumer) who specifically requests that you do so.

If your company engages in business-to-business (B2B) transactions, or if it imports or exports commodities, you may be obligated to provide customers with invoices. You need to verify with the government of your state to find out the regulations for billing customers in your area.

The particular standards could be different from state to state, but it’s more probable that they’ll be decided by the contractual conditions that are already in place between the parties involved than by any particular legislative wording. In addition, it is strongly advised that you provide invoices if you sell things over the internet or to consumers located in a different country or region.

Speech therapist invoice alternatives

Making use of a pre-made template for an invoice is both useful and straightforward. However, since the data and client information are entered manually, mistakes are possible, and the danger of making mistakes with either your customers’ details or your own company’s is clear.

If the newly established requirements for invoicing are not followed, previously compliant invoices may become problematic as a result of changes in the law. We strongly suggest that you use the appropriate software instead so that you can generate invoices that are consistent, dependable, and appear professional.

You’ll be able to generate trustworthy invoices from very little to the tens of dollars range every month, and you’ll also have access to a wide variety of other tools that can help you save time, such as the following:

  • Customer management
  • Personalized estimates and bills are provided.
  • Suppliers management
  • Statement of the bank’s reconciliation
  • Tax calculation
  • Document storage
  • The publication of invoices using an automatic numbering system
  • The computerization of formerly manual administrative processes (Tax)
  • Continuity in regard to your payments via bank transfer
  • Online bill payment


In the United States, is speech treatment covered by insurance?

Health insurance will typically pay for twenty percent of the cost of speech therapy for a child. This means that the parents are responsible for paying the remaining average annual bill, which can range anywhere from four thousand dollars to six thousand dollars.

How to send an invoice

A client may get an invoice through mail, email, or invoicing software like Quickbooks. If your customer does not utilize email or online billing, you should print and mail your invoice.

What is an invoice number

A bill number is only a unique identifier provided to each invoice issued. This number may be created automatically by billing software, if you employ it, or manually when submitting the invoice.

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