Speaker invoice template

Download our free invoice template and input your details.

Free Invoicing template

Need to send a speaker invoice to your client? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Speaker Invoice Template
How much do speakers typically bill?
Essential requirements for a speaker invoice template
Sample invoice
Is it mandatory to issue a speaker invoice?
Speaker invoice alternatives

Free Speaker Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you need a PDF of the invoice, you can simply print our Word document invoicing template (which is available for download above) and then save the record as a PDF.

How much do speakers typically bill?

Below is a summary of common keynote pricing range ranges to assist you understand what kind of incentive you may receive for “x” amount of money:

  • Prices in the range of $500 to $1,500 reflect the fact that these workers are just getting started. Speaker fees should be lower for novices who are just starting out in the industry. An inexperienced speaker in this price range is appropriate for a smaller gathering with a limited audience, a conference hosted by a charity, or any other event with a limited budget.
  • Speakers who are not household names in the business world might expect to earn between $1,500 and $5,000 for each presentation. As so, this fee would be sufficient to attract a competent speaker to a moderately large conference.
  • For speaking engagements in the range of $5,000 to $10,000 such as top professionals, you may employ seasoned public speakers with established professional careers. These experts are well-versed in delivering keynote talks and know how to draw a large crowd. Some persons in this bracket have achieved great success in their chosen fields, such as professional sports, corporate executives, and authors. To bring in a speaker of this caliber would cost a far higher budget.
  • Celebrity speakers may be had for between $25,000 and $50,000 and are recognized personalities and celebrities in their fields. They are costly because of their notoriety and prominence, but well worth it because of the attention they command and the excitement they generate among the audience. This category includes people like famous Harvard professors and successful companies. It is possible that a well-known speaker may be booked for a high-priced business event or international summit.
  • Prices range from $50,000 to $100,000 for top tier celebrities, indicating that only the most renowned and successful people in the world will be invited to give these speeches. The expense of booking a famous speaker for a virtual event may mean that only sponsored events with a positive return on investment are a viable option. For instance, the price of bringing in a famous speaker for a conference with a large attendance may be offset by the proceeds from ticket sales. It is not only a privilege for the client to have the speaker at their conference, but also for the speaker to be invited to present at a conference of this class. Yet, this is in line with what was expected given the speaking fee
  • A speaking engagement for VIP’s can cost over $100,000 and thus is only given to a very small number of really accomplished people. Prices in excess of $100,000 often apply to well-known politicians like David Blair, Bill Clinton or maybe David Letterman. It has been claimed that former U.S. presidents have earned over $200,000 in speaking fees.

Essential requirements for a speaker invoice template

These sample invoices are easily customizable to meet the specific requirements of your company. To do this, just click on the link located above, download the template, and then fill in your data in the appropriate spaces.

The following necessary standards are specified in the Code of Federal Regulations for a business document to fulfill in order for it to be formally recognized as an invoice in the U.S.

To provide a brief overview, the following should be included in the document:

  • The word “Invoice” was presented in a glaring font.
  • The complete names and addresses of both you and your clients
  • The date on the invoice
  • Date for paying
  • A distinctive invoicing number
  • An explanation of the goods or services that are being offered for sale
  • The number of units available and the cost for each product or service
  • The date on which the goods or services were brought to the customer
  • The whole sum that must be paid.

Invoice calculations

After you have included these items, you will need to make sure that you input further data that provide a line item summary of the Service or Product that you are billing your client for, as well as the specific date(s) on which the customer got it. If you provide a variety of services, you may separate them into individual line items and assign individual prices to each one.

To calculate the total amount owed for a single statement item, you must first multiply the number of hours or the quantity by your hourly rate. This is computed for you automatically in the Excel format that you’re using. After this, make sure that all of the statistics are accurate by double-checking the Grand Total, the Subtotal, and the Total payable (after you have inserted the exact tax rate%).

After this, all that’s left to do is save the file containing the invoice and then send it off to the customer.


The rules pertaining to recordkeeping differ from state to state, much like the sales tax itself. Be sure to examine the laws in the state in where your company is located to ensure that you are in compliance with the particular standards, and do not forget to do so regularly.

Invoices sent to nations other than the United States often contain a value-added tax, or VAT, number as well as a tax identification number. Invoices do not need to include the tax identification numbers that firms are issued by the Internal Revenue Service (IRS) for use in the tax system.

Payment collection

When it comes to the collection of payments, this will rely on the method of collection that you choose.  Some commercial banks even have tools that enable you to update your invoices, while others, such as Novo, let its clients to produce and handle an unlimited amount of invoices for free using their mobile app.

Sample invoice

The below is an example of a finished example invoice for a made-up firm that wants to send a bill to a made-up customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a speaker invoice?

When compared to other nations, the standards governing invoicing are not enforced as strictly in the United States. Since it is not required to produce an invoice for business-to-consumer (B2C) transactions, a payment receipt can be the only document that needs to be sent by your company. On the other hand, you should send an invoice to a client (or consumer) who specifically requests that you do so.

If your company engages in business-to-business (B2B) transactions, or if it imports or exports commodities, you may be obligated to provide customers with invoices. You need to verify with the government of your state to find out the regulations for billing customers in your area.

The particular standards could be different from state to state, but it’s more probable that they’ll be decided by the contractual conditions that are already in place between the parties involved than by any particular legislative wording. In addition, it is strongly advised that you provide invoices if you sell things over the internet or to consumers located in a different country or region.

Speaker invoice alternatives

Making use of a pre-made template for an invoice is both useful and straightforward. However, since the data and client information are entered manually, mistakes are possible, and the danger of making an error with either your customers’ details or your own company’s is clear.

If the newly established requirements for invoicing are not followed, previously compliant invoices may become problematic as a result of changes in the law. We strongly suggest that you use the accounting software instead so that you can generate invoices that are consistent, dependable, and appear professional.

You’ll be able to generate trustworthy invoices for a few dollars to dozens of dollars every month, and you’ll also have access to a wide variety of other tools that can help you save time, such as the following:

  • Customer management
  • Personalized estimates and bills are provided.
  • Suppliers management
  • Bank reconciliation statement
  • Tax calculation
  • Document storage
  • The publication of invoices using an automatic numbering system
  • The computerization of formerly manual administrative processes (Tax)
  • Continuity in regard to your payments 
  • Online bill payment


What is an invoice?

The purpose of an invoice sent by a seller to a customer is to request payment. It incorporates the price of whatever the customer has bought or been charged for.

How to send an invoice?

Invoices may be issued to clients using conventional mail, electronic mail, or dedicated invoicing software. Invoices should be printed and sent to customers who do not use electronic delivery methods.

What is an invoice number?

All you need to do to keep track of your invoices is to give them a specific number. You may either utilize the program with which you’re working to produce this number automatically, if you’re doing so, or you can generate it yourself when sending the invoice.

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