Software development services invoice template

Download our free invoice template and input your details.

Free Invoicing template

Need to send a software development services invoice to your client? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Software Development Services Invoice Template
How much do Software Developers bill for their services?
Essentials for a software development services template
Sample invoice
Is it mandatory to issue a software development services invoice?
Software development services invoice alternatives

Free Software Development Services Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

Those in need of a PDF invoice template may get one by downloading our Word doc invoice template up above, then printing the document.

How much do Software Developers bill for their services?

Web design

The most typical reason for a firm to engage developers is to create a new website. Web designers may create a unique look for your site and include functionalities like e-commerce platforms, social media integration, and flash animation.

Package deals for website design services are often offered by design firms. For a bespoke WordPress website, for instance, prices begin at $1,100. A custom-made website may range in price from about $1,100 to $12,000, with an average of around $2,300.

Developer skillsets

Web services, mobile applications, and cloud-based software are just a few examples of what professional developers may create. Most of the time, their hourly rates will be determined by the programming language that will be required to complete your project. A tiny, freelance-based company, for instance, can ask for:

  • Price per hour for simple C programming: $80-$160
  • Web design and development (front end): $55-$83 an hour
  • Costing between $70 and $170 an hour, back-end web development
  • In the range of $80-$160 per hour for API development
  • Price range for creating desktop applications: $35-$120
  • Cost of developing a mobile app may range from $35 to $160 per hour.
  • Larger software companies often have substantially higher rates, $350 to $450 an hour or more.

Essentials for a software development services template

You may modify these invoice samples to fit your own requirements. To do so, just use the link above to get the necessary template, then fill it up with your information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as a bill in the United States.

In a nutshell, here is what the paper needs to include:

  • Across the top, it should note “Invoice”
  • What your complete name and where you live are
  • Billing date
  • Time of payment is due
  • A one-of-a-kind identifier for an invoice
  • An explanation of what is being sold
  • Quantity and cost of each item or service
  • Date of delivery of goods or provision of services
  • In sum, the whole total of what is owed

Invoice calculations

After you have included these items, you will need to make sure that you input further data that provide a line item split of the Service or Product that you are billing your client for, as well as the specific date(s) on which the customer got it. If you provide a variety of services, you may separate them into individual line items and assign individual prices to each one.

To calculate the total amount owed for a single sentence item, you must first multiply the number of hours or the quantity by your hourly rate. This is computed for you automatically in the Excel template that you’re using. After this, make sure that all of the statistics are accurate by double-checking the Grand Total, the Subtotal, and the Total payable (after you have inserted the exact tax rate%).

After this, all that is left to do is save the file containing the invoice and then send it off to the customer.


The rules pertaining to recordkeeping differ from state to state, much like the sales tax itself. Be sure to examine the laws in the state in where your company is located to ensure that you are in compliance with the particular standards, and do not forget to do so regularly.

Invoices sent to nations other than the United States often contain a value-added tax, or VAT, number as well as a tax identification number. Invoices do not need to include the tax identification numbers that firms are issued by the Internal Revenue Service (IRS) for use in the tax system.

Payment collection

When it comes to the collection of payments, this will rely on the method of collection that you choose.  Some commercial business banks even have tools that enable you to update your invoices, while others, such as Novo, let its clients to produce and handle an unlimited amount of invoices for nothing using their mobile app.

Sample invoice

The following is an example of a finished sample invoice for a made-up firm that wants to send a bill to a made-up customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a software development services invoice?

When compared to other nations, the standards governing invoicing are not enforced as strictly in the United States. Since it is not required to produce an invoice for business-to-consumer (B2C) transactions, a payment receipt can be the only document that needs to be sent by your company. On the other hand, you should send an invoice to a client (or consumer) who specifically requests that you do so.

If your company engages in business-to-business (B2B) transactions, or if it imports or exports commodities, you may be obligated to provide customers with invoices. You need to verify with the government of your state to find out the regulations for billing customers in your area.

The particular standards could be different from state to state, but it’s more probable that they’ll be decided by the contractual conditions that are already in place between the parties involved than by any particular legislative wording. In addition, it is strongly advised that you provide invoices if you sell things over the internet or to consumers located in a different country or region.

Software development services invoice alternatives

Making use of a pre-made template for an invoice is both useful and straightforward. However, since the data and client information are entered manually, mistakes are possible, and the danger of making an error with either your customers’ details or your own company’s is clear.

If the newly established requirements for invoicing are not followed, previously compliant invoices may become problematic as a result of changes in the law. We strongly suggest that you use the appropriate software instead so that you can generate invoices that are consistent, dependable, and appear professional.

You’ll be able to generate trustworthy invoices for a few dollars to dozens of dollars every month, and you’ll also have access to a wide variety of other tools that can help you save time, such as the following:

  • Customer management
  • Personalized estimates and bills are provided.
  • Suppliers management
  • Statement of the bank’s reconciliation
  • Tax calculation
  • Document storage
  • The publication of invoices using an automatic numbering system
  • The computerization of formerly manual administrative processes (Tax)
  • Continuity in regard to your payments
  • Online bill payment


What is an invoice

The seller often sends the customer a document known as an invoice in order to collect money from the buyer. It takes into account the price of any goods bought or services provided to the consumer as part of the transaction.

How to send an invoice?

Invoices may be sent to customers by regular mail, email, or electronically using accounting software. Send your invoice to the customer even if they do not have email or access to online invoicing.

What is an invoice number

An invoice number is a one-of-a-kind record number that is issued to each and every invoice that you issue. You have the option of manually creating this number while you are sending the invoice, or the number may be produced automatically by the invoicing software that you use, if you utilize it.

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