Real estate photography invoice template

Download our free invoice template and input your details.

Free Invoicing template

Need to send a real estate photography invoice to your customer? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Real Estate Photography Invoice Template
How much do real estate photographers bill for their work?
Essentials for a real estate photographers invoice template
Sample invoice
Is it mandatory to issue a real estate photographers invoice?
Invoice alternatives

Free Real Estate Photography Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

Those in need of a PDF invoicing template may get one by downloading our Word doc invoicing template up above, then printing the document.

How much do real estate photographers bill for their work?

Real estate photographers often charge $430 for a two-hour session. A real estate photography session of one hour costs about $260, while a shoot of four hours costs over $710.

Average costs for real estate, architecture, Airbnb, home, interior, estate agent, home, and for realtors shots are around the same.

For about $85, a lot of photographers are eager to try the waters in real estate, but most real estate agents are sick of dealing with the problems that arise when they hire someone who doesn’t have solid business procedures in place.

The photographer will often just have to go a short distance for a simple session, and only 25-50 final images will be sent. The more shots the photographer is tasked with taking, sorting through, and editing, the longer it will take to complete the job.

Essentials for a real estate photographers invoice template

You may modify these invoice samples to fit your own requirements. To do so, just use the link above to get the necessary template, then fill it up with your information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as an invoice in the U.S.

In a nutshell, here is what the paper needs to include:

  • Across the top, it should note “Invoice.”
  • What your complete name and where you live are
  • Billing date
  • Time of payment is due
  • A one-of-a-kind identifier for an invoice
  • An explanation of what is being sold
  • Quantity and cost of each item or service
  • Date of delivery of goods or provision of services
  • In sum, the whole total of what is owed

Invoice calculations

Once these have been entered, you must provide further information detailing the Service/Product you are billing for and the date(s) the client got it. You may itemize your services and the prices associated with them if you provide more than one.

A line item’s total may be calculated by multiplying the number of hours worked or the amount of that line item by the hourly rate. This is done mechanically in the Excel sample file. Following this, double-check the Grand Total, Detail Total, and Tax Due (after applying the appropriate tax rate) to be sure nothing was missed.

After that, you may only email the customer the saved invoice file.


States have different recordkeeping obligations, much like sales tax. To ensure your company is operating within the bounds of the law, it is imperative that you research the relevant statutes in your state of operation.

For invoicing purposes in nations other than the United States, a VAT ID or tax identification code is often supplied. Businesses may get tax IDs from the IRS, but they aren’t compelled to include them on customer invoices.

Payment collection

When it comes to receiving payments, how you go about doing so is entirely up to you. Some financial institutions provide tools for revising invoices, while others, like Novo Bank, let users make and update an infinite number of invoices without charging a fee.

Sample invoice

Here you can find a finished sample invoice for a made-up firm that has to charge its made-up customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a real estate photographers invoice?

Invoicing in the United States is less regulated than in other nations. For B2C transactions, an invoice isn’t always required, thus a simple receipt for payment can be all that’s needed instead. In contrast, you must produce an invoice if a client (end user) requests one.

Some business-to-business (B2B) transactions, as well as imports and exports, could need the use of invoices. If you have questions about the invoicing standards in your state, you should contact that agency directly.

While the precise legal stipulations may differ from one state to the next, the contractual provisions already in place between the parties are more likely to serve as a guiding principle than any enacted statute. In addition, sending out invoices is a must whether you sell your items online or to buyers outside of your country.

Invoice alternatives

An invoice template is a useful and easy tool that may help you send invoices quickly. However, mistakes are possible owing to the manual entering of data and client information, and there is a clear danger of making an error with your customers’ or business’s details.

When laws are amended, even invoices that were legal before may cause issues if the new regulations are not followed. We suggest using invoicing software to ensure that your invoices are always uniform, accurate, and presentable.

You can get all the time-saving tools you need, including the ability to create professional-looking invoices for only a few dollars or tens of dollars every month with features including:

  • CRM client management
  • Individualized price estimates and bills
  • Procurement administration
  • Cash-to-Check Receipt Form
  • Accounting for Taxes
  • Confidential record keeping
  • Invoices are automatically numbered after publication.
  • Procedures in the bureaucracy are automated (Tax)
  • Your payments must be followed through
  • Paying your bills online


How do you write an invoice for photography?

A photography invoice should include the title “Invoice” as well as your and your client’s full names and addresses, the invoice date, the due date for payment, a unique invoice number, a description of the offerings sold, whether for real estate or otherwise, the quantity and price, the delivery date, and the total amount due.

How to send an invoice?

Invoices may be sent to customers using conventional mail, electronic mail, or automated software. Send your invoice, even if your customer doesn’t have access to email or a web-based invoicing system.

What is an invoice number?

If you send invoices, it’s a good idea to give each one a unique number. Either utilize the system-generated number provided by your billing software, or produce a new one when sending the invoice.

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