Parts and labor invoice template

Download our free invoice template and input your details.

Free Invoicing template

Are you an maintenance worker that needs to send a parts and labor invoice for works completed? Get a free invoice sample in either Microsoft Word or Excel format from us now. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Parts and Labor Invoice Template
How much do Parts and Labor jobs typically get billed for?
Essential requirements for a Parts and Labor invoice template
Sample invoice
Is it mandatory to issue an invoice?
Parts and Labor invoice alternatives

Free Parts and Labor Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you are searching for an invoice template in PDF format, you may use the link above to download our invoice template in Word doc format and then use the print feature for saving the file as a PDF.

How much do Parts and Labor jobs typically get billed for?

The cost of parts and labor services can vary widely depending on the type of service and the complexity of the repair. On average, parts and labor services can cost anywhere from $50 to $150 per hour.

The cost may be higher for repairs that require specialized or hard-to-find parts, or those that require extensive labor, such as engine repairs or major overhauls. Additionally, the cost may be higher for services performed by experienced or certified technicians.

When billing clients, online accounting software is often used such as QuickBooks or Freshbooks to manage finances, keep track of income and expenses, create invoices and receipts as well as for generating reports for tax purposes. It’s important to choose an accounting software that meets your specific needs and fits your budget.

Essential requirements for a Parts and Labor invoice

If you choose one of these invoice templates, you may modify it to fit your company’s specific requirements. To accomplish this, just download the template by clicking the link above and filling in the necessary information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as an invoice in the U.S.

In a nutshell, here is what the paper needs to include:

  • The word “Invoice” was boldly written at the top.
  • Full names and addresses for both you and your clients
  • Paid as of: the date on the invoice
  • The deadline for sending the payment
  • Identifying information for a specific invoice
  • An explanation of what is being sold
  • Details on number and cost for each item or service
  • Date of delivery of goods or provision of services
  • The whole sum owed

Invoice calculations

After you’ve entered this information, you’ll want to provide further data providing a line item breakup of the Service/Product you’re billing your client for, along with the specific date(s) the customer got it. Line items may be used to separate the costs associated with various services that you provide.

Multiply the hours or the amount entered by your hourly rate to get the total price for a single line item. This is determined for you in the Excel form. After this, double-check the Grand Total, Detail Subtotal, and Tax Due (after applying the appropriate tax rate) to make sure everything adds up.

Then, you can email the finalized invoice to the customer by saving the file.


The need to preserve records varies from state to state, much like the sales tax itself. To ensure that your company is operating within the bounds of the law, you should research the relevant statutes in your state of operation.

If the customer is located in a country other than the United States, the invoice must additionally contain their tax number or tax ID number. For tax reasons, the IRS does issue tax IDs to firms, but such numbers need not appear on customer invoices.

Payment collection

Payment collecting methods are method specific such as bank transfer of checks. You may amend invoices using tools provided by certain commercial banks, and apps like Novo make it possible for users to produce and manage an infinite number of invoices without incurring any fees.

Sample invoice

Here is a finished sample invoice for a fictitious corporation that wants to charge a fictitious customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue an invoice?

Invoicing in the United States is less regulated than in other nations. Business-to-consumer (B2C) transactions often do not need the issuance of an invoice, therefore a simple receipt for payment may suffice. However, you must submit an invoice if a client (end user) requests one.

Business-to-business (B2B) transactions, as well as imports and exports, may need the use of invoices. To learn about the specifics of local billing laws, contact the appropriate state agency.

The precise requirements may differ from one state to the next, but in most cases, the contractual provisions already in place between the parties will serve as the determining factor, rather than the wording of any statutes. Additionally, whether you sell your items online or to buyers in another country, you need provide invoices.

Parts and Labor invoice alternatives

Invoice templates are helpful and easy to use. However, mistakes are possible owing to the manual entering of data and client information, and there is a clear danger of making an error with your customers’ or business’s details.

Invoices that were lawfully issued before a change in the law may cause issues if the new regulations governing billing are not followed. We suggest using the accounting and invoicing software instead, since this will allow you to generate bills that are consistent, dependable, and appear professional.

You may create trustworthy invoices and take use of many other time-saving features for a few dollars to dozens of dollars every month.

  • Methods for Managing Customers
  • Itemized price quotations and billing
  • Logistics administration
  • Statement of Reconciliation for Bank Account
  • Financial planning
  • Archiving Paperwork
  • Invoices are automatically numbered after publication.
  • The computerization of bureaucratic tasks (tax)
  • Continuity in making payments through banking connections
  • Submitting Payments Online


What is a parts and labor invoice?

The purpose of a parts and labor invoice sent to a client is to request payment. It includes the whole cost of goods and services sold to or billed to the client.

How to send a parts and labor invoice?

A parts and labor customer can receive an invoice by snail mail, email or invoicing software. If your client does not have access to either email or an online invoicing system, you will need to printing off your invoice and send it to them by regular mail.

What is an invoice number?

All you need to do to keep track of your invoices is to give them a specific number. You may either utilize the program with which you’re working to produce this number automatically, if you’re doing so, or you can generate it yourself when sending the invoice.

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