CPA invoice template

Download our free invoice template and input your details.

Free Invoicing template

Are you a certified public accountant (CPA) that needs to send an invoice for your business or on behalf of a client? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free CPA Invoice Template
How much do CPA’s bill for their work?
Essential requirements for a CPA invoice template
Sample invoice
Is it mandatory to issue an invoice?
CPA invoice alternatives

Free CPA Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you are searching for an invoice template in PDF format, you may use the link above to download our invoice template in Word doc format and then use the print feature for saving the file as a PDF.

How much do CPA’s bill for their work?

The average hourly fee of CPA’s for filing federal and state tax returns was $180, while the average hourly cost for other tax services was $174. Both of these rates were for tax preparation services. The amount of hours that a CPA will cost you for is, of course, contingent upon the service that you want and is influenced by the degree to which your files are organized.

The most frequent method for calculating CPA fees is on an hourly basis; however, invoicing based on fixed fees has gained popularity in recent years. The percentage of accounting professionals who charge clients by the hour has decreased from 66% only three years ago, according to surveys that were carried out by Intuit, the firm that is responsible for developing the widely used accounting software QuickBooks.

To enable a better understanding, the following is the usual range of prices that a certified public accountant (CPA) may charge for preparing individual tax returns:

Tax FormCost per FormAverage Hourly Fees
Form 940 (Federal Unemployment)$80$112
Form 940 (Schedule SE, Self Employment Tax)$42$149
Schedule C (Business)$194$150
Schedule E (Rental) $147$148
Schedule EIC (Earned Income Credit)$67$148
Form 1040 (not itemized)$222$154
Form 1040 (itemized)$325$163
Form 709 (Gift Tax)$423$179
Form 1041 (Fiduciary)$578$174
Form 1065 (Partnership)$735$176
Form 990 (Exempt Organization)$737$171.48
Form 1120S (S Corporation)$905$182
Form 1120 (Corporation)$915$183
From 706 (Estates)$1291$189

In addition to the fees for filing tax returns and federal returns, a bookkeeper may start charging additional fees for special requests, or to account for extra efforts caused by disorganized files, late filing, or IRS audits (this is an even better reason to keep your financial situation organized throughout the year; it can save you money during tax season!).

Essential requirements for a CPA invoice template

If you choose one of these invoice templates, you may modify it to fit your company’s specific requirements. To accomplish this, just download the template by clicking the link above and filling in the necessary information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as an invoice in the U.S.

In a nutshell, here is what the paper needs to include:

  • The word “Invoice” was boldly written at the top.
  • Full names and addresses for both you and your clients
  • Paid as of: the date on the invoice
  • This is the date by which payment must be made.
  • Identifying information for a specific invoice
  • An explanation of what is being sold
  • Details on number and cost for each item or service
  • Date of delivery of goods or provision of services
  • The whole sum owed

Invoice calculations

After you’ve entered this information, you’ll want to provide further data providing a line item breakup of the Service/Product you’re billing your client for, along with the specific date(s) the customer got it. Line items may be used to separate the costs associated with various services that you provide.

Multiply the hours or the amount entered by your hourly rate to get the total price for a single line item. This is determined for you in the Excel form. After this, double-check the Grand Total, Detail Subtotal, and Tax Due (after applying the appropriate tax rate) to make sure everything adds up.

Then, you can email the finalized invoice to the customer by saving the file.


The need to preserve records varies from state to state, much like the sales tax itself. To ensure that your company is operating within the bounds of the law, you should research the relevant statutes in your state of operation.

If the customer is located in a country other than the United States, the invoice must additionally contain their tax number or tax ID number. For tax reasons, the IRS does issue tax IDs to firms, but such numbers need not appear on customer invoices.

Payment collection

Payment collecting methods are method specific such as bank transfer of checks. You may amend invoices using tools provided by certain commercial banks, and apps like Novo make it possible for users to produce and manage an infinite number of invoices without incurring any fees.

Sample invoice

Here is a finished sample invoice for a fictitious corporation that wants to charge a fictitious customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue an invoice?

Invoicing in the United States is less regulated than in other nations. Business-to-consumer (B2C) transactions often do not need the issuance of an invoice, therefore a simple receipt for payment may suffice. However, you must submit an invoice if a client (end user) requests one.

Business-to-business (B2B) transactions, as well as imports and exports, may need the use of invoices. To learn about the specifics of local billing laws, contact the appropriate state agency.

The precise requirements may differ from one state to the next, but in most cases, the contractual provisions already in place between the parties will serve as the determining factor, rather than the wording of any statutes. Additionally, whether you sell your items online or to buyers in another country, you need provide invoices.

CPA invoice alternatives

Invoice templates are helpful and easy to use. However, mistakes are possible owing to the manual entering of data and client information, and there is a clear danger of making an error with your customers’ or business’s details.

Invoices that were lawfully issued before a change in the law may cause issues if the new regulations governing billing are not followed. We suggest using the accounting and invoicing software instead, since this will allow you to generate bills that are consistent, dependable, and appear professional.

You may create trustworthy invoices and take use of many other time-saving features for a few dollars to dozens of dollars every month.

  • Methods for Managing Customers
  • Itemized price quotations and billing
  • Logistics administration
  • Statement of Reconciliation for Bank Account
  • Financial planning
  • Archiving Paperwork
  • Invoices are automatically numbered after publication.
  • The computerization of bureaucratic tasks (Tax)
  • Continuity in making payments through banking connections
  • Submitting Payments Online


What is an invoice?

The purpose of an invoice sent by a seller to a customer is to request payment. It incorporates the price of whatever the customer has bought or been charged for.

How to send an invoice?

A customer may get an invoice by snail mail, email, or automated invoicing software. If your client does not have access to either email or an online invoicing system, you will need to printing off your invoice and send it to them by regular mail.

What is an invoice number?

All you need to do to keep track of your invoices is to give them a specific number. You may either utilize the program with which you’re working to produce this number automatically, if you’re doing so, or you can generate it yourself when sending the invoice.

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