Construction invoice templates

Download our free invoice template and input your details.

Free Invoicing template

Need to send a hair stylist invoice to your client? Download our free invoice template in Word or Excel format. You can also follow our tips for sending a construction invoice that complies with the industry regulations.


Free Construction Invoice Templates
How much do construction contractors bill?
Essential requirements for a construction invoice template
Sample invoice
Is it mandatory to issue a construction invoice?
Construction invoice alternatives

Free Construction Invoice Templates

Below you’ll find a free invoice template to download in both Word and Excel format:

If you need a PDF invoice form, you may print our Word doc bill template (which is available for download above) and then save the file as a PDF.

How much do construction contractors bill?

General contractors’ fees vary widely depending on factors including the location of the job site (country, state, city, etc.) In average, though, one might anticipate paying anything from $30 – $90 per hour.

Other freelancers don’t charge by the hour. It’s common for general contractors to charge between 10 and 20 percent of the overall cost of a building project in their fees. Professional construction services may cost as much as 25 percent of the total budget for really big projects.

The following is a summary of the typical rates paid by contractors throughout the United States:

The Typical Expenses of a General Contractor:

  • Average Price: $4,200
  • Costs a much, about $60,000
  • Budget-Friendly: $270

In all but the most exceptional cases, reputable general contractors avoid billing by the hour. Prices for hiring a general contractor range from 10 percent to 20 percent of the total cost of your project. You should expect to pay $300-$500 or more per day for a contractor’s services, with additional costs of $150-$250 per day every assistant or worker. That sum satisfies all of their fixed expenses while yet leaving enough for a profit.

Essential requirements for a construction invoice template

If you choose one of these invoice templates, you may modify it to fit your company’s specific requirements. To accomplish this, just download the template by clicking the link above and filling in the necessary information.

The following required requirements are set in the Code of Federal Regulations for a business document to be officially protected as an invoice in the United States.

In a nutshell, here is what the paper needs to include:

  • The word “Invoice” was boldly written at the top.
  • Full names and addresses for both you and your clients
  • Paid as of: the date on the invoice
  • This is the date by which payment must be made.
  • Identifying information for a specific invoice
  • An explanation of what is being sold
  • Details on number and cost for each item or service
  • Date of delivery of goods or provision of services
  • The whole sum owed

Invoice calculations

After you’ve entered this information, you’ll want to provide further data providing a line item analysis of the Service/Product you’re billing your client for, along with the specific date(s) the customer got it. Line items may be used to separate the costs associated with various services that you provide.

Multiply the hours or the amount entered by your hourly rate to get the total price for a single sentence item. This is determined for you in the Excel form. After this, double-check the Grand Total, Detail Subtotal, and Tax Due (after applying the appropriate tax rate) to make sure everything adds up.

Then, you can email the finalized invoice to the customer by saving the file.


The need to preserve records varies from state to state, much like the sales tax itself. To ensure that your company is operating within the bounds of the law, you should research the relevant statutes in your state of operation.

Invoices sent to customers in countries other than the United States often additionally need a VAT or tax identification number. For tax reasons, the IRS does issue tax IDs to firms, but such numbers need not appear on customer invoices.

Payment collection

Payment collecting methods are method specific via bank card of pay check. You may amend invoices using tools provided by certain commercial business banks, and apps like Novo make it possible for users to produce and manage an infinite number of invoices without incurring any fees.

Sample invoice

Here is a finished sample invoice for a fictitious corporation that wants to charge a fictitious customer.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a construction invoice?

Invoicing in the United States is less regulated than in other nations. Business-to-consumer (B2C) transactions often do not need the issuance of an invoice, therefore a simple receipt for payment may suffice. However, you must submit an invoice if a client (end user) requests one.

Business-to-business (B2B) transactions, as well as imports and exports, may need the use of invoices. To learn about the specifics of local billing laws, contact the appropriate state agency.

The precise requirements may differ from one state to the next, but in most cases, the contractual provisions already in place between the parties will serve as the determining factor, rather than the wording of any statutes. Additionally, whether you sell your items online or to buyers in another country, you need provide invoices.

Construction invoice alternatives

Invoice templates are helpful and easy to use. However, mistakes are possible owing to the manual entering of data and client information, and there is a clear danger of committing an error with your customers’ or business’s details.

Invoices that were lawfully issued before a change in the law may cause issues if the new regulations governing billing are not followed. We suggest using the appropriate software instead, since this will allow you to generate bills that are consistent, dependable, and appear professional.

You may create trustworthy invoices and take use of many other time-saving features for a few dollars to dozens of dollars every month with features including:

  • CRM management
  • Itemized price quotations and billing
  • Logistics administration
  • Statement of Reconciliation for Bank Account
  • Financial planning
  • Archiving Paperwork
  • Invoices are automatically numbered after publication.
  • The computerization of bureaucratic tasks (Tax)
  • Continuity in making payments
  • Submitting Payments Online


What is an invoice?

The purpose of an invoice sent by a seller to a customer is to request payment. It incorporates the price of whatever the customer has bought or been charged for.

How to send an invoice?

Sending invoices to clients may be done using conventional mail, electronic mail, or specialized billing software. An invoice may be printed out and sent to a customer if they do not have access to email or the internet.

What is an invoice number

All you need to do to keep track of your invoices is to give them a specific number. You may either utilize the program with which you’re working to produce this number automatically, if you’re doing so, or you can generate it yourself when sending the invoice.

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