Chef invoice template

Download our free invoice template and input your details.

Free Invoicing template

Are you a chef looking to share an invoice with one of your customers? Download our free invoice template in Word or Excel format. You can also follow our tips for sending an invoice that complies with the industry regulations.


Free Chef Invoice Template
How much do chef’s bill for their work?
Essential requirements for a chef invoice template
Sample invoice
Is it mandatory to issue a chef invoice?
Chef invoice alternatives

Free Chef Invoice Template

Below you’ll find a free invoice template to download in both Word and Excel format:

If you need a PDF of the invoice, you can simply print our Word document invoicing template (which is available for download above) and then save the record as a PDF.

How much do chefs bill for their work?

For the year 2022, hiring a personal chef in the United States will set you back an average of $465, with rates ranging from $170 to $770 on average. Although the cost of hiring a private chef in the United States ranges from around $200 to $320 a week for five meals to be prepared for a four-person family this does not include the cost of supplies, which may vary greatly depending on the location.

When it comes to special events, the cost of hiring a chef may easily run up to more than $110 per guest if you want to include any of the available extra add-ons like wine pairing. For dinner hosts, an example cost estimate may be anywhere from $180 to $750 for six entrées, with the typical price falling anywhere between $100 and $400.

Essential requirements for a chef invoice template

These sample invoices are easily customizable to meet the specific requirements of your company. To do this, just click on the link located above, download the template, and then fill in your data in the appropriate spaces.

The following necessary standards are specified in the Code of Federal Regulations for a business document to fulfill in order for it to be made legal as an invoiced in the United States.

To provide a brief overview, the following should be included in the document:

  • The word “Invoice” was presented in a glaring font.
  • The complete names and addresses of both you and your clients
  • The date on the invoice
  • Due date for a payment
  • A distinctive invoice number
  • An explanation of the goods or services that are being offered for sale
  • The amount as well as the cost of each goods and service
  • The date on which the goods or services were brought to the customer
  • The whole sum that must be paid.

Invoice calculations

After you have included these items, you will need to make sure that you input further data that provide a line item summary of the Service or Product that you are billing your client for, as well as the specific date(s) on which the customer got it. If you provide a variety of services, you may separate them into individual line items and assign individual prices to each one.

To calculate the total amount owed for a single sentence item, you must first multiply the number of hours or the quantity by your hourly rate. This is computed for you automatically in the Excel template that you’re using. After this, make sure that all of the statistics are accurate by double-checking the Grand Total, the Subtotal, and the Total payable (after you have inserted the exact tax rate%).

After this, all that is left to do is save the file containing the invoice and then send it off to the customer.


The rules pertaining to recordkeeping differ from state to state, much like the sales tax itself. Be sure to examine the laws in the state in where your company is located to ensure that you are in compliance with the particular standards, and do not forget to do so regularly.

Invoices sent to nations other than the United States often contain a value-added tax, or VAT, number as well as a tax identification number. Invoices do not need to include the tax identification numbers that firms are issued by the Internal Revenue Service (IRS) for use in the tax system.

Payment collection

Depending on the method you choose, this may affect how payments are collected. Even some business banking options, like Novo, let users make and update an infinite number of invoices completely free of charge inside the app itself.

Sample invoice

The following is an example of a completed sample invoice for a fictional company that needs to bill a fictional client.

Sample of a completed invoice document
Sample completed invoice

Is it mandatory to issue a chef invoice?

When compared to other nations, the standards governing invoicing are not enforced as strictly in the United States. Since it is not required to produce an invoice for business-to-consumer (B2C) transactions, a payment receipt can be the only document that needs to be sent by your company. On the other hand, you should send an invoice to a client (or consumer) who specifically requests that you do so.

If your company engages in business-to-business (B2B) transactions, or if it imports or exports commodities, you may be obligated to provide customers with invoices. You need to verify with the government of your state to find out the regulations for billing customers in your area.

The particular criteria may change from state to state, but it is more probable that they will be established by the contractual arrangements that are now in place between the parties involved than they would be by any particular legislative wording. In addition, it is strongly advised that you provide invoices if you sell things over the internet or to consumers located in a different country or region.

Chef invoice alternatives

Making use of a pre-made template for an invoice is both useful and straightforward. However, since the data and client information are entered manually, mistakes are possible, and the danger of committing a mistake with either your customers’ details or your own company’s is clear.

If the newly established requirements for invoicing are not followed, previously compliant invoices may become problematic as a result of changes in the law. We strongly suggest that you use the right accounting software instead so that you can generate invoices that are consistent, dependable, and appear professional.

You’ll be able to generate trustworthy invoices for a few cents to tens of dollars every month, and you’ll also have access to a wide variety of other tools that can help you save time, such as the following:

  • Customer management
  • Personalized estimates and bills are provided.
  • Suppliers management
  • Statement of the bank’s reconciliation
  • Tax calculation
  • Document storage
  • The publication of invoices using an automatic numbering system
  • The computerization of formerly manual administrative processes (Tax)
  • Continuity in regard to your payments
  • Online bill payment


What is an invoice

The seller often sends the customer a document known as an invoice in order to collect money from the buyer. It takes into account the price of any goods bought or services provided to the consumer as part of the transaction.

How to send an invoice?

Invoices may be sent to customers by regular mail, email, or electronically using accounting software. Send your invoice to your customer even if they don’t have email or internet payment capabilities.

What is an invoice number

Simply put, an invoice is a one-of-a-kind record number that is issued to each and every invoice that you issue. You have the option of manually creating this number while you are sending the invoice, or the number may be produced automatically by the invoicing software that you use, if you utilize it.

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